Privacy Policy

PERSONAL
INFORMATION 
Your
submission of personal information through the store is governed by our Privacy
Policy.

The
information we collect and how we use it:

In order to monitor the performance of our site we collect the
following information:

An IP address to monitor site
traffic and volume A session ID to uniquely identify you on our site

When
registering on our website and/or to fulfil any orders placed with SiteForMedia.com
we collect the following details:

Name

Invoice Address

Shipping Address

Telephone Number

Email Address

Buying Preferences to aid
navigation and inform them of offers if they so request

Card/bank details may be taken
over the phone in order to process your order. 

Additionally we also collect
information from you when you sign up, enter a competition, promotion or survey
or when you inform us of any other matter.

If you provide us with personal
data about a third party (for example when registering a domain on their
behalf), you warrant that you have obtained the express consent from the third
party for the disclosure and use of their personal data.

We collect information on your
use of the site about you which does not identify you personally to provide you
with information, products and promotions, which may interest to you. This
information is collected and stored as a “cookie” on your
computer”s hard drive for record-keeping purposes. The use of cookies is
standard and can enhance your use of a site by helping us to identify your
personal areas of interest. Most web browsers allow you to disable the
automatic acceptance of cookies if you so wish. However you may not be able to
take advantage of all the features of our website if you do so.

Retention
periods

We will keep your personal data
for the duration of the period you are a customer of SiteForMedia. We shall
retain your data only for as long as necessary in accordance with applicable
laws.

On the closure of your account,
we may keep your data for up to 7 years after you have cancelled your services
with us. We may not be able to delete your data before this time due to our
legal and/or accountancy obligations. We may also keep it for research or
statistical purposes. We assure you that your personal data shall only be used
for these purposes stated herein.

Who has
access to your personal data?

Office/Warehouse Administrators

Website Developers

IT Administrators 

Auditors

Information
provided to third parties:

This website contains links to
sites over which we have no control. These sites may have information
practices, which differ from those, described here and you are advised to
consult the privacy notices of those sites before giving any personal
information.

Third
Parties

For the avoidance of doubt, we do
not and never shall sell your personal data to third parties for marketing or
advertising purposes.

We may pass your personal data to
third parties for the provision of services on our behalf (for example
processing your payment or using a mail system to send newsletters). However,
we will only ever share information about you that is necessary to provide the
service and we have specific contracts in place, which ensure your personal
data is secure.

We may share your information if
we are acquired by a third party and therefore your data will be deemed an
asset of the business. In these circumstances, we may disclose your personal
data to the prospective buyer of our business, subject to both parties entering
into appropriate confidentiality undertakings. Similarly, we may share your
personal data if we are under a duty to disclose data in order to comply with
any legal obligation or to protect the rights, property, or safety of SiteForMedia,
our customers, or others. This includes but is not limited to exchanging
information with other companies and organisations for the purposes of fraud
protection, credit risk reduction and dispute policies. However, we will take
steps with the aim of ensuring that your privacy rights continue to be
protected.

Security:

When you place orders or access
your account information, we offer the use of a secure server. The secure
server software (SSL) encrypts all information you input before it is sent to
us. Furthermore, as required by the UK Data Protection Legislation, we follow
strict security procedures in the storage and disclosure of information which
you have given us, to prevent unauthorised access. Our security procedures mean
that we may occasionally request proof of identity before we are able to
disclose sensitive information to you.

If you do not wish to receive
correspondence from us:

We will not contact you for
marketing purposes unless you have given us your prior consent. 

You may decide you do not wish to
receive e-mails, newsletters or information about promotions or competitions
from us. If you would rather not then please do not tick the appropriate box
when you register with us, or alternatively click the “unsubscribe”
link at the bottom of the newsletters. Alternatively you can email or ring us
requesting deletion of your account.  

Where do
we store your personal data?

All information you provide to us
is stored on our secured servers. The server is only accessible by authorised SiteForMedia
personnel. 

As the transmission of
information via the internet is not completely secure, we cannot guarantee the
security of your data transmitted to our site and any transmission is at your
own risk. Once we have received your information, we will use strict procedures
and security features to try to prevent unauthorised access.

Where we have given you (or where
you have chosen) a password which enables you to access certain parts of our
website, you are responsible for keeping the password confidential. We ask you
not to share a password with anyone.

We must advise that this policy
is subject to change, so please check our website on a regular basis for any
further changes.

 

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